Orlando Music Club

Bylaws of The Orlando Music Club

BYLAWS of the ORLANDO MUSIC CLUB

omc-logo

ARTICLE I – NAME
The name of this organization shall be the Orlando Music Club and shall be a member of the Florida Federation of Music Clubs and the National Federation of Music Clubs.

ARTICLE II – OBJECT
The object of the Orlando Music Club, a non-profit organization, shall be to advance the interest and to promote the culture of music and the allied arts through study, to aid and encourage musical education, to develop and maintain high musical standards, to promote American music, and to cooperate with the National Federation of Music Clubs in the specific plans for the advancement of music.

ARTICLE III – NON-PROFIT STATUS
Sec.1 – This organization shall not carry on any activities not permitted while exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or while contributions received are deductible under Section 170(c)(2) of the Internal Revenue Code, or not permitted under corresponding sections of any future federal tax code. No substantial activities of this organization shall involve attempting to influence legislation, or participation in, or intervention in any political campaign on behalf of or in opposition to any candidate for public office. The net earnings of this organization shall not benefit or be distributed to its members, trustees, officers, or other private persons, except as reasonable compensation for services rendered and as payments and distributions in furtherance of the purposes set forth in Article II.

ARTICLE IV – MEMBERSHIP
Persons who have a practical or theoretical knowledge of music and the kindred arts, or an active interest in music, shall be eligible to membership in this Club in the classifications set forth: Individual, Couples, and Honorary. Members may show their support by donating financially to Orlando Music Club to help promote music in the community, or by being actively involved in attending meetings/events, voting and holding volunteer positions of responsibility. Each member may choose how he or she can best support the work of Orlando Music Club.

Sec. 1 – Individual Membership is an active interest in music, its promotion in the community and attendance at the meetings.
Sec. 2 – Couples Membership is two persons from a family whose interest is that of active membership.
Sec. 3 – Honorary Members are those who have rendered distinguished service to the development of music in the community, said honor to be recommended by a majority of the Executive Committee and approved by the Club. This membership is nonvoting and ineligible to hold office.

ARTICLE V – DUES

Sec. 1 – Annual dues for Individual Members shall be an amount recommended by the Board and approved by the membership.  The Couples dues amount shall reflect the cost of an additional member that Orlando Music Club is required to pay FFMC in Senior Club dues.  Honorary Members are exempt from all dues.
Sec. 2 – The apportionment of dues into General and Scholarship funds shall be determined by the Board and approved by the membership.
Sec. 3 – The Treasurer shall set an initial due date for payment of dues, in order to ensure a timely payment of Senior Club dues to FFMC. A late fee shall be assessed after that date until December 1st of each year.

ARTICLE VI- OFFICERS

The elected officers of the Club, for a two-year term of office, shall be: President, Vice-President, Secretary, and Treasurer. At the discretion of the membership, the duties of Secretary and Treasurer may be combined into one office.

ARTICLE VII- NOMINATION OF OFFICERS

Sec. 1 – In December, the President shall appoint a nominating committee of three (3) members, subject to the approval of the Board of Directors. The nominating committee will prepare a slate by April 1, to be announced in April to the membership.

Sec. 2 – Active members may indicate an interest to serve or nominate another member to serve.  Nominations from the floor are to be accepted at elections to be held at the final meeting of the year.

Sec. 3 – No member shall hold more than one office at a time, except in the case of the combined office of Secretary/Treasurer, as specified in Article VI, and no elected officer shall hold the same office for more than two consecutive years except the Treasurer or Secretary/Treasurer. However, if no successors can be found, the existing officers may serve in an interim capacity until new officers can be elected. In the event that an officer is unable to continue in his/her office and a replacement is elected, that new officer may complete the remaining term and be nominated to serve during the next term.

Sec. 4 – All officers shall assume their respective duties at the close of the meeting at which they are elected, with the exception of the treasurer who shall assume office at the end of the fiscal year.

Sec. 5 – Vacancies. A vacancy in elective office shall be filled by a vote of the Board of Directors for the balance of the term.

Sec. 6 – Failure to perform duties. When an executive officer fails to fulfill the duties of the office as detailed in these bylaws and as determined by a 2/3 vote of the Board of Directors, the officer shall be asked to resign. A vacancy in elective office shall be declared by the Board of Directors.

ARTICLE VIII – DUTIES OF OFFICERS

Sec. 1 – The duties of the President shall be to preside at all regular and special meetings of the Club, appoint chairmen of committees, appoint special committees as needed, and represent the Club at all state meetings of the Florida Federation of Music Clubs. The President shall also be the program chairman.

Sec. 2 – The Vice-President shall be extension chairman and shall be in charge of all printing, which may include bulletin, yearbook, and programs. In the absence of the President, the Vice-President shall perform the duties of that office.

Sec. 3 – The Secretary shall keep a record of the proceedings of each meeting of the Club, shall provide the President with a copy of the minutes within one month, and shall apprise the President of incoming letters to be read at the next meeting.

Sec. 4 – The Treasurer shall pay all bills, shall keep an itemized account of all receipts and disbursements, shall present a report to the Club at each regular business meeting, shall collect all dues and notify members who are delinquent.

Sec. 5 – The Board of Directors, comprised of the officers of the club and chairmen of the club’s committees, will meet as necessary to plan the general members’ meetings and events calendar, discuss recommendations from members, correspondence, and any communication or plans of work from NFMC, FFMC, and our club. The Board will either act on the recommendations or business that come before the club, or send proposals out by e-mail, regular mail or the website, or by any other means of communication that presents itself as effective in the future. These meetings will be open to the general membership.

ARTICLE IX – MEETINGS

The regular meetings and events during the year for Orlando Music Club will be scheduled by the Board of Directors. General meetings shall be held two times a year, in addition to our regular activities from September through May at a time suitable to the majority of the membership.

ARTICLE X – QUORUM

Seven members shall constitute a quorum at any regular or special meeting of the Club. Five members shall constitute a quorum at any board meeting. Three members of standing or special committees shall constitute a quorum at committee meetings. The Board shall consist of officers and chairmen.

ARTICLE XI- PARLIAMENTARY AUTHORITY

The rules contained in “Robert’s Rules of Order, Revised” shall govern this Club in all cases to which they are applicable, and in which they are not inconsistent with the bylaws of this Federation.

ARTICLE XII- AMENDMENTS

These bylaws may be amended by a two-thirds vote of the qualified voters present and voting at any regular meeting or special meeting called for that purpose, provided that the members have been given a 30-day notice in writing of the proposed changes. No votes by proxy will be permitted.

ARTICLE XIII- DISSOLUTION OF THE CLUB

Upon dissolution of the Orlando Music Club, the Board shall, after paying or making provision for the payment of all of the liabilities of the Club, dispose of all the remaining assets of the Club to the Florida Federation of Music Clubs, if it is 501(c)(3) exempt, or to the National Federation of Music Clubs, or to another 501(c)(3) organization with similar object and goals.

Standing Rules:

1. 1. Annual dues for individual members shall be thirty-five dollars ($35.00); and for Couples fifty dollars ($60.00). Discounted dues for NFMC/FFMC Life members is thirty dollars ($30.00)

2. 1. The apportionment of dues shall be as follows:

OMC Individual Membership $35 (60% General Fund, 40% Scholarship Fund, after deducting $10 FFMC dues)
OMC Couples Membership $60 (60% General Fund, 40% Scholarship Fund, after deducting $10 FFMC dues))
NFMC Life Membership $30 (60% General Fund, 40% Scholarship Fund, waiver of NFMC/FFMC dues)

LATE FEES ADDED AFTER AUGUST 31 – $10:

OMC Individual Late Membership $45 (60% General Fund, 40% Scholarship Fund, after deducting $10 FFMC dues)
OMC Couples Late Membership $70 (60% General Fund, 40% Scholarship Fund, after deducting $10 FFMC dues per each member)
NFMC Life Late Membership $40 (60% General Fund, 40% Scholarship Fund, waiver of NFMC/FFMC dues)

OMC Individual Membership $230 with/ NFMC Life – INITIAL

$200 = onetime fee for Lifetime NFMC/FFMC Membership

email president:  [email protected] for details and form

3.1 All monies apportioned for scholarship awards (membership dues and monies raised through fundraising) will be disbursed as follows: 100% of the Scholarship money will be awarded to students under the discretion of the Award Committee and the Board of Directors as needed.

Updated August 31, 2016: Standing Rule 3.1 100% of the Scholarship money will be awarded to students under the discretion of the Award Committee and the officers of the club as needed.

Updated August 31, 2016: ARTICLE XII added: “members have been given a 30-day notice in writing of the proposed changes. No votes by proxy will be permitted.”

Updated August 25, 2015: ARTICLE I changed the word “affiliated” to “member”.

Updated May 30, 2014:  ARTICLE VII, Sec. 4, Sec. 5, and Sec. 6 to clarify when new officers assume position.
Updated August 24, 2012:  ARTICLE VII Sec. 1 and Sec. 2 provision for a nominating panel.
Updated May 13, 2011: Standing Rule 3.1 added
Updated August 26, 2011: FFMC dues changes
Updated August 26, 2011: FFMC dues increase (Now $6) and provision for $5 discount to NFMC/FFMC Life Members
Updated April 30, 2007:  Added provision for renominating officers who have completed only a partial term.

Membership form – contact president:  [email protected]